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    JSIS Building Use Requirements of PTSA and LSA Events

    All JSIS Building use requests by the PTSA or LSA must be completed two weeks prior to the event. Once the Building Use Form is approved by Ms. Julie, LSA or the PTSA must enter the request into the SPS Building Use System (School Dude) one week prior to the event date. All requests are first come first serve so there is no guarantee of space use until it is School Dude. If your event is not sponsored by the JSIS PTSA or LSA, you will need to refer to SPS Building rentals department for processing at Please complete steps below and the Building Use Request Form:

    Prior to the event:
    1.  Provide event details to the JSIS Principal in-person or via e-mail (interim Principal Jolly ) and receive tentative approval for the event.

    2. Check with Ms. Julie ( in the JSIS Office to see if the date/timeis available prior to filling out the JSIS Building Use Request form.

    3.Complete the JSIS Building Use Request Form:
    Specify the date(s), time(s) and room(s) needed. Specify lighting, HVAC, and custodial needs. Please note your event may be charged additional fees for lighting, HVAC or custodial services. Please visit SPS Building Rentals for fee information.
    Submit the Building Use form to the PTSA (president@jsis.pta), Ms. Jolly, and if using the JSIS Library - Ms. Kathleen,(, for required signatures. Copies of approval e-mails will suffice for signatures.
    Return completed form with approvals to Ms. Julie two weeks prior to the event date.
    Ms. Julie will review the Building Use Form submitted to ensure it is complete. This may take up to 2 days and then she will e-mail you final approval.
    Once you receive the approval from Ms. Julie, you will contact the PTSA and have them enter it into School Dude at least one week prior to your event. Please confirm with the PTSA that your event has been entered. Once the event is entered in School Dude Ms. Julie will be able to approve it for SPS.

    4.If you have questions on cleaning supplies, garbage bins, doors unlocked/locked etc contact Mr. Vinh our custodian before 2 PM on school days or our night custodian Daniel after 3 PM by calling 206-793-0820.

    5.Submit flyers and/or posters for your event to the Principal for review prior to distributing or hanging within the school building.

    6.When hanging posters within the school please stop by the JSIS Office and they will provide you paint safe tape to use. Please do not put posters on glass windows of any exterior doors.

    During the event:
    -If you are not hiring a custodian for your event arrange to have cleaning supplies, garbage supplies, etc. You can ask the custodian in advance to see what items he can supply. SPS will charge a custodial fee to your event if the school is not left in original cleaned condition.

    -Adult volunteers should monitor hallways and stairwells to ensure the areas are kept off-limits.

    After the event:
    -Ensure the room’s furniture is put back to its original position and any folding tables, hallway tables, and chairs used are put back to original location within the building.

    -Ensure the room’s table and floors are cleaned and garbage disposed of in the dumpsters, unless you have paid custodial rental fees. The PTSA or LSA is responsible for paying for any damages or custodial fees caused by your event.

    -All hallways, stairwells, and playground are inspected and any trash is picked up and discarded.

    -Take down all posters and flyers in the building.


    For JSIS, PTSA or LSA


    Name of Event and Description:

    Organization (JSIS, PTSA, or LSA):

    Room(s) Requesting:


    Time needed: Set-up time (if applicable): Event Start time:

    Event End time: Clean-up End time (if applicable):

    Total # of People:

    Please indicate additional services for your event:

    Custodian ☐ Heating/Cooling ☐ Lighting ☐ Other services:

    Additional information about the event:


    Requestor Name:

    Phone#: e-mail address:

    Do not submit form without the applicable signatures

    All PTSA events: PTSA President signature (or attach approval e-mail):

    Events utilizing JSIS Library require Ms. Kathleen’s signature:

    Principal signature (or attach approval e-mail):

    Submit completed forms including required signatures to Julie Pellegrino Gilbert, JSIS Office
    Office Use Only

    Schedule ID#:
    Date entered:
    On Master Calendar: ☐